Annual Meeting

Policies and Deadlines


Spouse/Guest Registration (non-CME)

The Spouse/Guest registration includes the Welcome Reception on Wednesday night, Exhibit Hall access (minimum age: 16), and breakfasts each morning. Admittance to educational sessions is not permitted. Spouses and guests who are physicians and wish to claim CME for attending the Annual Meeting must register as individual meeting attendees. Badges will be issued to registered spouses and guests and must be worn for admission to the activities listed above. Spouses and guests who plan to attend only the Friday evening Celebrate San Antonio Event are required to purchase a ticket to the event but not the additional Spouse/Guest registration.



Requests for refunds must be received in writing at the AOFAS Executive Office by email, fax, or mail by the deadlines shown below. A $100 processing fee will apply to all refunds.

Fax: 847-692-3315
Mail: 9400 West Higgins Road, Suite 220
          Rosemont, Illinois 60018-4975

August 12: Deadline to receive 100% refund minus $100 processing fee (educational programming only; Celebrate San Antonio Event tickets are not refundable).

August 26: Deadline to receive 50% refund minus $100 processing fee (educational programming only; Celebrate San Antonio Event tickets are not refundable).

No refunds will be issued after August 26.


Meeting Policies 

AOFAS reserves the right to cancel the Annual Meeting at any time.  In the event the AOFAS Annual Meeting 2020 is entirely or partially canceled or postponed other than due to a Force Majeure, Attendee’s sole and exclusive remedy with respect to any damages, including incremental and consequential damages, sustained by Attendee as a result of such non-occurrence or postponement shall be a refund by AOFAS of registration fees (other than Celebrate San Antonio Event tickets) paid by Attendee as of the date of such cancellation.

Attendee acknowledges and agrees that AOFAS’s performance under this Agreement is subject to and shall be excused due to one or more Force Majeure events (as defined herein) directly or indirectly impacting AOFAS or the Annual Meeting.  A Force Majeure is defined as a circumstance or occurrence beyond the parties’ control which makes it inadvisable, illegal, commercially impracticable, or impossible for the Annual Meeting to take place as planned, including, without limitation:  (i) acts of God, (ii) disasters (including, but not limited to, fire, flood, severe weather, and earthquake), (iii) war, (iv) civil disorder, (v) suspected or actual terrorism in or near the borders of the continental United States, (vi) government regulation (including, but not limited to, declared states of emergency), (vii) national or international public health authorities’ (including, without limitation, the Centers for Disease Control or the World Health Organization) declaration of public health emergencies, communicable disease, epidemic or pandemic advisories or alerts, (viii) strikes or work stoppages, (ix) curtailment of transportation services (including, without limitation, travel bans and advisories), (x) public or private policies which restrict or prohibit participants of the Annual Meeting from traveling to or attending the Annual Meeting.  AOFAS shall promptly provide notice (which may be sent via e-mail to the address on the registration form) of a cancellation due to the existence of one or more Force Majeure events, and Attendee agrees that AOFAS shall have no liability whatsoever to Attendee as a result of such cancellation or AOFAS’s partial or non-performance due to such Force Majeure.



Meeting sessions and educational displays are open to registered meeting attendees only. If you have applied but not received your registration confirmation within one (1) week of the first day of the Annual Meeting, please contact the AOFAS Education Department. Failure to confirm your registration may result in denial of entry due to capacity and registration restrictions. AOFAS is not responsible for any loss or damages, including incremental or consequential damages, arising out of an individual’s failure to ensure his or her registration is confirmed by AOFAS.


AOFAS may photograph or record any portion of the Annual Meeting in which you participate, in its sole discretion, and may use such recordings and photographs in the future for educational, promotional or marketing purposes. Without limiting the foregoing, all lecture and educational sessions will be recorded, including the question and answer portions of such programming, and may be used by AOFAS in the future for educational, promotional or marketing purposes. Photography during and recording of the sessions by anyone other than authorized AOFAS photography and audio visual personnel is strictly prohibited and may be grounds for expulsion.


Sign up to be notified by email or text message when Annual Meeting registration opens this spring.